Admissions & offer letters
Applicants, offers, no-shows, and admission letters with a QR code a guard can verify at the gate.
Private schools
Run a private school like the business and the school it is
From the first enquiry and admission letter to fees, transport, report cards and the parent portal, in one system your directors can see.
In short
A private school management system covers what a private school sells and what it teaches: admissions, offer letters, fee structures with optional charges, M-Pesa collections, transport, CBC report cards and communication with parents. Shulepoa keeps all of it together and gives directors a single view of collections, balances and performance.
What parents notice
Parents at private schools judge the school partly by how it communicates. A receipt that arrives by SMS the moment M-Pesa goes through, a clear statement, and a report card on the phone all say the school is well run.
What you get
What private schools use most
Fees & optional charges
Fee structures per class, optional charges and statements for siblings.
M-Pesa paybill
Payments matched to learners, with receipts and balances updated.
Transport
Routes, vehicles, drivers and the learners on each route.
CBC report cards
Clear report cards printed or sent to parents.
Parent portal & app
Statements, report cards, notices and messages on the phone.
How it works
Getting started
- 1
Free demo
See Shulepoa set up with your own classes and fees.
- 2
Import
Learners, parents and balances are brought in.
- 3
Connect
Your M-Pesa paybill is connected.
- 4
Train
The office and teachers are trained before go-live.
Questions schools ask
Private schools: common questions
Is Shulepoa for public or private schools?
Both. Shulepoa is built for public and private schools, day and boarding schools, and primary, Junior School and secondary schools, including schools that run several levels on one campus.
Can parents pay school fees with M-Pesa through Shulepoa?
Yes. Parents pay to the school's M-Pesa paybill using the learner's admission number. Shulepoa matches each payment to the right learner, issues the receipt, updates the fee balance and can send the parent an SMS confirmation. Overpayments can be split across learners or carried forward.
How much does Shulepoa cost?
Pricing depends on the number of learners and the modules your school needs. Contact Shulepoa for a quote and a free demo using your own school's setup.
What is the best system for primary schools in Kenya?
Shulepoa suits primary schools from PP1 to Grade 6: CBC assessments and report cards, fee collection through M-Pesa, daily attendance, SMS to parents and a simple Android app for teachers. Parents receive results and fee balances by SMS on any phone, so no smartphone is needed.
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