Cashbook & closing
Cashbook entries and accounts closing for the period.
Accounting & finance
School accounting that agrees with the fees office
Fees, cashbook, expenses, suppliers and statements in one set of books, so the bursar's numbers and the principal's report are the same numbers.
In short
School accounting software records what a school collects and spends and produces its financial reports. Shulepoa links fee payments to a cashbook, tracks expenses, suppliers and tenders, reports fee arrears by age, supports KRA eTIMS and produces statements in the IPSAS layout public schools report in.
Why fees and accounts belong together
When fees sit in one system and accounts in another, someone retypes every month's collections and the two totals drift apart. With one system, each M-Pesa or bank receipt is already in the books when the bursar closes the month.
What you get
What the bursar's office gets
Fee ageing report
See who owes what and for how long, by class.
IPSAS statements
Receipts and payments, financial performance and position, changes in net assets, cash flows, budget comparison and notes.
Suppliers & tenders
Suppliers, deliveries, payments, and tenders with a shareable advert.
Inventory & fixed assets
Stores, issues and the school's fixed asset register.
KRA eTIMS
Electronic tax invoicing support for the school.
How it works
Getting the books in order
- 1
Opening balances
Bring in learners' balances and the school's accounts.
- 2
Connect collections
M-Pesa and other receipts flow into fees and the cashbook.
- 3
Record spending
Expenses, suppliers and inventory are recorded as they happen.
- 4
Close and report
Close the period and print the statements.
Questions schools ask
School accounting: common questions
Can parents pay school fees with M-Pesa through Shulepoa?
Yes. Parents pay to the school's M-Pesa paybill using the learner's admission number. Shulepoa matches each payment to the right learner, issues the receipt, updates the fee balance and can send the parent an SMS confirmation. Overpayments can be split across learners or carried forward.
Does Shulepoa produce IPSAS financial statements?
Yes. Shulepoa prepares the seven statements in the IPSAS layout: receipts and payments, financial performance, financial position, changes in net assets, cash flows, comparison of budget and actual amounts, and notes.
Can I see fee arrears by age?
Yes. The ageing report groups outstanding balances by how long they have been unpaid, so the office knows who to follow up first.
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