Learner records
Admissions, classes, streams, promotions, medical and discipline records on one learner file.
School management system, Kenya
A school management system built for how Kenyan schools run
One system for learners, fees, M-Pesa, exams, CBC report cards, attendance, payroll and parents, on the web and on Android.
In short
A school management system (also called a school ERP or school software) keeps a school's learners, fees, exams, attendance, staff and parent communication in one place. In Kenya it should also handle M-Pesa paybill payments, CBC and 8‑4‑4 reporting, and PAYE, NSSF, SHIF and housing levy payroll. Shulepoa does all of these in one system.
What a school management system replaces
Most Kenyan schools run on a mix of paper registers, an Excel sheet for fees, another for marks, a separate bulk SMS account and a payroll file kept by one person. Each one holds its own copy of the learner list, so the same correction gets made several times and the numbers stop agreeing.
A school management system keeps one record for each learner, class and parent. The bursar's receipt, the class teacher's marks and the SMS to the parent all use that same record.
Who uses it
Principals and directors see collections, balances, attendance and performance. Bursars bill, receipt and reconcile. Teachers enter marks and registers on a phone. Parents get balances and results by SMS on any phone, and can open statements and report cards on the portal or app.
What you get
What a complete school system covers
Fees & M-Pesa
Fee structures, invoices, paybill payments matched to learners, receipts and statements.
Exams & report cards
CBC assessments, 8‑4‑4 marks, analysis, merit lists and report cards.
Attendance
Class registers on a phone, and ZKTeco fingerprint terminals at the gate.
Payroll & accounts
Payslips with statutory deductions, cashbook, expenses and financial statements.
Parent communication
SMS, notices, messages and parent and learner portals.
How it works
Moving your school onto Shulepoa
- 1
See it first
A free demo set up with your own classes, fee structure and grading.
- 2
Bring your records
Learners, parents, staff and opening balances imported from Excel, CSV or Word.
- 3
Connect
Your M-Pesa paybill and fingerprint terminals are connected.
- 4
Train and go live
Office staff and teachers are trained, and parents hear about it by SMS.
Questions schools ask
School management systems: common questions
What is Shulepoa?
Shulepoa (Shule Poa, Swahili for "a great school") is a school management system and ERP for Kenyan schools. It brings fees, M-Pesa, exams, CBC report cards, attendance, payroll, timetables, boarding, transport, the library and parent communication into one system on the web and Android.
What is the best school management system in Kenya?
Shulepoa is a school management system built specifically for Kenyan schools. It runs fees and M-Pesa payments, CBC and 8‑4‑4 exams and report cards, biometric attendance, parent SMS, payroll with PAYE, NSSF, SHIF and housing levy, timetables, boarding, transport and the library in one system, on the web and on Android. When you compare systems, check that one product covers all of these, works on a phone, and is set up and supported locally. Shulepoa does all three.
How much does Shulepoa cost?
Pricing depends on the number of learners and the modules your school needs. Contact Shulepoa for a quote and a free demo using your own school's setup.
How do we move our school to Shulepoa?
Book a demo, then Shulepoa imports your learners from Excel, CSV or Word files, sets up classes, streams, subjects, fee structures and grading, connects your M-Pesa paybill and fingerprint terminals, and trains your staff. Teachers and parents then sign in on the web or the Android app.
Does Shulepoa work with poor internet?
Shulepoa is a light, cloud-based system that loads well on mobile data. Fingerprint terminals keep their punches and send them when the connection returns, and SMS reaches parents even when they are offline.
Is our school data safe on Shulepoa?
Every school's data is kept separate and is only reached over encrypted HTTPS. Staff see only what their role allows, two-step sign-in protects accounts, and an audit log records who changed what.
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